Office 365

Office 365

Microsoft Backs out of Plan to Force Bing on Office 365 ProPlus Users


Microsoft has backed out of plans to automatically install a Microsoft Search in Bing extension on Office 365 ProPlus user’s Chrome browsers. The change, which was announced on January 22, was met with immediate and severe backlash, but the company maintains that it holds value.

“We’ve heard from many customers who are excited about the value Microsoft Search provides through Bing and the simplicity of deploying that value through Office 365 ProPlus,” said the Office 365 team in a blog post. “With Microsoft Search integrated, Bing becomes a single search engine for users to find what they need – both from inside their organization and the public web.”

Microsoft says it heard concerns about how it wanted to roll this “value” out, and as a result, the extension install will be opt-in, rather than opt-out. This means the extension, which also lets users search their organization’s files, won’t be automatically installed on browsers that don’t have Bing as their default.
This is obviously the right decision and one that should have been made in the first place. While some organizations would benefit from a universal search, others are still very reliant on Google. Forcing another search engine on users just feels like a desperate browser hijack tactic, a practice Microsoft has been trying to eliminate.
From now on, admins will notice that the Microsoft Search in Bing browser extension will be opt-in via a toggle int he Microsoft 365 admin center. The extension will only apply to AD-joined devices even within that opt-in, and users who do get the extension will still have the option to change their search engine. How exactly this tactic got pushed through is unclear, but Microsoft has at least listened to its customers in this case.

Source winbuzzer

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Office 365

Microsoft Search for Bing Becomes Default Search on Chrome for Office 365 ProPlus


Microsoft Search is having an increasing influence across Microsoft’s services. While it is already a part of the Bing experience, the company is working on increasing the power of Microsoft Search in Bing. Specifically, Microsoft is making Microsoft Search in Bing the default search for Google Chrome in Office 365 ProPlus.

If you’re unfamiliar with Microsoft Search, it leverages the power of Microsoft Graph, the new search experience will work across all core apps, including Bing, Office, Windows 10, and Microsoft Edge, Yammer, and SharePoint.

The upside of Microsoft Search is it gives organizations the ability to access business-wide data easily and more or less in real time.
“Learning from your everyday work patterns and acting as a brain for your organization, the Microsoft Graph personalizes your experiences everywhere. We’re pulling together the power of the Microsoft Graph and AI technology from Bing to deliver future experiences that are more relevant to what you are working on,” the company said.
With the new addition, Office 365 ProPlus users on Google Chrome will now be defaulted to Microsoft Search in Bing. This will be implemented through an extension. Microsoft says if users already have Bing as a default, the extension will not be sent.
It is worth remembering that all users can change to their own chosen default at any time.
Microsoft says the new default Bing is coming to Office 365 ProPlus Version 2002 in the following countries:
United Kingdom
United States
The company says the extension will be pushed to other regions in the coming months. Furthermore, the company will also bring it to the Firefox browser during the same timeframe.

Source Winbuzzer

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Office 365

Microsoft Database Security Leak Confirmed by Redmond


Microsoft has disclosed details of a security breach within an internal customer support database. In a blog post today, the company pointed to the breach that happened during December 2019. The database was used to store anonymized user analytics.

In the post, the company explains the information stored on the database was exposed online from December 5 to December 31.

Microsoft did not uncover the problem. Instead, Bob Diachenko, a security researcher for Security Discovery found the problem and reported it to Microsoft. Redmond confirmed the leak but said there was no malicious activity:

“Today, we concluded an investigation into a misconfiguration of an internal customer support database used for Microsoft support case analytics. While the investigation found no malicious use, and although most customers did not have personally identifiable information exposed, we want to be transparent about this incident with all customers and reassure them that we are taking it very seriously and holding ourselves accountable.”

Microsoft’s database had around 250 million entries. Information held on the repository included IP addresses and email addresses. The company confirmed that none of the entries included personal user information.
“As part of Microsoft’s standard operating procedures, data stored in the support case analytics database is redacted using automated tools to remove personal information,” Microsoft said.
The leak was caused by a misconfigured Azure security rule that was rolled out on December 5. The company says a fix has been issues and the following changes made:
Auditing the established network security rules for internal resources.
Expanding the scope of the mechanisms that detect security rule misconfigurations.
Adding additional alerting to service teams when security rule misconfigurations are detected.
Implementing additional redaction automation.

Source Winbuzzer

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Office 365

Microsoft Changes Its Office 365’s Online Terms of Service after GDPR Concerns


Microsoft has changed Office 365’s online terms of service after concerns from the Dutch Ministry of Justice and European Data Protection Supervisor. The DMOJ alleged the tech giant was breaching GDPR on eight accounts, primarily related to the collection of telemetry for Office 365 and Pro Plus.

When the EDPS began a review of the investigation, it noted “serious concerns over the compliance of the relevant contractual terms with data-protection rules and the role of Microsoft as a processor for EU institutions using its products and services”.

Microsoft vowed to change its practices at the end of 2019 and it did, but a report revealed that those changes hadn’t fully propagated to its enterprise and online services. After a short delay, the company has published its new Online Service Terms for Office 365. Crucially, the document no longer authorizes the company to process data for commercial purposes unless agreed to by the customer. It also clarifies which data the company does collect.
Not the First GDPR Violation
When GDPR was first announced, Microsoft appeared to be leading the way in compliance. It even vowed to extend the rights to all of its customers, regardless of location. Since then, it’s been largely clean, but it was also forced to change its commercial cloud provisions after an EU investigation.
An optimist would say that the company has a lot of services with a lot of moving parts. With the vast changes that need to be made to suit GDPR, it wouldn’t be difficult to miss a few. Others would find the fact the company required additional prompting for its online services quite concerning. Whatever your beliefs, you can now rest knowing Office 365 Online won’t use your data commercially without your permission.

Source – Winbuzzer

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Office 365

Build your own custom SharePoint document library bulk provisioning system using the PowerPlatform – Part 1


It’s more popular than ever for organizations to move their file collaboration workload to SharePoint Online and OneDrive.

Many businesses are creating multiple SharePoint sites for Company divisions, departments, and projects. A huge influence on this current trend is the adoption of Microsoft Teams, which has increased the number of SharePoint sites dramatically in Office 365 tenants.

With this huge growth of SharePoint sites usage, IT Admins need tools that can help them manage SharePoint sites efficiently. Usually, PowerShell is the most effective tool for helping IT admins solve most of the automation and bulk operation tasks, but it requires experience, knowledge, and training.

In this article, I’ll demonstrate how to build a simple application that solves some of the SharePoint management tasks utilizing Power Automate and Power Apps. This approach will provide your IT support team a Reach user experience without writing a single line of PowerShell and still achieves the desired results.

Use Case for SharePoint Document Library Bulk Provisioning System

Contoso has over a dozen SharePoint sites, all of which have identical document libraries. Every document library must have identical columns to store additional file metadata.

In this article, we’re building an application with a simple user interface allowing you to create identical document libraries and columns in more than one site from a single interface.

What do you need to build this application?

  • An Office 365 license that includes Sharepoint, Power Automate, and Power Apps for Office 365
  • A user account that has rights to create Libraries and Lists in SharePoint sites
  • And most importantly, a passion for automating manual processes

PowerApps and Power Automate

The application we’re creating consists of one Power App and two Power Automate flows.

  • PowerApps: this is the user interface we’re utilizing to configure our document library deployment
  • Power Automate:
    • One to Validate the SharePoint site URL – it checks if the details entered are correct
    • Another to create a Library, this loops through selected sites and creates a library according to the configuration in the Power App

Building the application

We’ll get started by building the user interface of the application.

  1. Launch and sign in with your Office 365 credentials.
    1. From Power Apps home page, select the Canvas app from blank, type the Name of the of the application, and choose Tablet format. Make your own SharePoint Document Library App Our app will have the following sections:
      • An area to validate SharePoint site URLs
      • A sites list: the list of the sites where the library will be created
      • Column configuration: column’s name and column’s type
      • Columns list: shows all the columns that will be created in the library

      First, let’s build some visuals into our application. For this, we’re going to use Labels, Text inputs, and Buttons.

      SharePoint Document Library labels

      To create the labels with custom text and background fill color you need to:

      1. Insert a label and change two properties such as Text and Fill.
      2. Create your rectangles with a transparent background and blue border.
      3. Amend your buttons so they have custom text (Text: “Button Text”) and a dark blue background (Fill: RGBA(56, 96, 178, 1)).

      At this point, these visuals don’t do anything; they’re just placeholders for us to use in upcoming steps. Please note, if you want to use formulas from this article without modifying them, I would recommend changing the name of the visuals. In this article, I’ll provide names in each step to make this clear. Below is the screenshot of the names of the objects used in the canvas.

      At this step, make sure you look for a text input field called TextInputSPURL because this field will be used to validate SharePoint Site URLs.

      Validate SharePoint Site URLs

      The next step is to add two Gallery controls. One which will display all the sites we’re adding new libraries to, and the second to display all the columns we’re adding to the library.

      Navigate to the top menu, select Gallery, and choose Blank vertical. Power Apps will ask you to select the data source, you can skip this step for now. I will name the first gallery as GalSiteList and the second GalColumnsList.

      Gallery columns

      Place GalSiteList into the B1 section and GalColumnsList into the B2 section.

      SharePoint Document Library

      Set GalSiteList gallery to Title layout and GalColumnsList to “Title, subtitle and body”. The below screenshot demonstrates how I set up the GalColumnsList gallery.

      SharePoint Document Library sites

      Next, we need to add four text input controls and one dropdown to the Library and Columns Configuration section of the canvas.

      • Library name (text input control) – TextInputNewLibrary
      • Column type (drop-down control) – DropDownColumnType
      • Internal column type (text input control: will be used in Power Automate) – TextInputTypeID
      • Column name (text input control)-TextInputColumnName
      • Description (text input control)-TextInputColumnDescription

      In the above list, I’ve highlighted in bold the names for the controls I’ve chosen, which I can then later use in formulas. For a better user experience, add labels in front of each text input control.

      Library and columns configuration

      Now we need to configure the text input controls according to your business requirements. First, select TextInputNewLibrary and in the HintText property type Enter Library Name. This will be useful for your users to identify the purpose of the text control.

      Enter library name

      Next, select DropdownColumnType from the drop-down list and in the Items property of the control, paste this value: [“-“,”Text Box”, “Date”,”Currency”].

      Here, we’re configuring a drop-down with a list of options we’re allowing our users to create in the document library. I’m only adding three options here for simplicity.

      Column type

      Third, select TextInputTypeID field and in the Default property of the text input paste this formula:

      If(DropdownColumnType.Selected.Value = “Text Box”,”2″,     DropdownColumnType.Selected.Value = “Date”,”4″,     DropdownColumnType.Selected.Value = “Currency”,”10″ )

      What we’re doing here is setting an ID for each type of SharePoint column. This is how Microsoft identifies each type of column internally, and we’ll be using these IDs in Power Automate later in this article.

      You can visit Microsoft’s documentation for a complete list of column types. If you look closer at the formula, we’re connecting two fields (DropdownColumnType and TextInputTypeID), basically, when users select Text Box in the drop-down, TextInputTypeID gets a value of “2” automatically.

      What I do to prevent users from modifying the field is set the DisplayMode property of the field to Disabled. You can also hide the control by setting the Visibility property to False.

      Next, we need to configure the buttons. First, select the button called Add to Sites List. The purpose of this button is to take whatever is in the TextInputSPURL and store the text value in the application’s internal collection for future use. Paste this formula into the OnSelect property of the button:

      Collect(SitesList,{SiteURL:TextInputSPURL.Text}); Reset(TextInputSPURL);

      Formula explanation:

      We are using the Collect function to create a collection named SitesList with one column. A collection is a complex variable to store data in table format.

      In our case, the SitesList table only has one column called SiteURL. The next function in the formula is Reset to clear the text input field after we added the URL to the collection.

      To display the content of the collection, we will be using a gallery (GalSiteList) that we added earlier to the canvas. Select GalSiteList gallery and type SitesList into the Items property.

      SitesList is the name of the collection that we just created. To clear the collection, add another button and paste this formula into OnSelect property:


      If you set up everything correctly, the image below demonstrates how it should work.

      SharePoint site URL

      Next, add two more buttons to the canvas and position them right under the description field in the Library and Columns Configuration section:

      • Add to Queue (ButtonAddToQueue)
      • Clear Queue (ButtonClearQueue)

      These two buttons will play the role of adding columns to the queue and clearing the queue if necessary. To do this, paste the below formula into On Select property of the ButtonAddToQueue:

      Collect(ColumnsList,     {         ColumnType:DropdownColumnType.Selected.Value,         ColumnName:TextInputColumnName.Text,         ColumnTypeID:TextInputTypeID.Text,         ColumnDescription:TextInputColumnDesc.Text     } ); Reset(DropdownColumnType); Reset(TextInputColumnDesc);Reset(TextInputTypeID);Reset(TextInputColumnName);

      Formula explanation:

      If we look at the formula closely, we can see that formula has two sections, one section is to create a collection with four columns (Column type, Column name, Column type ID, and Description), and the second section is to clear all these text input fields after column is added to the queue.

      Paste formula below into the On Select property of the ButtonClearQueue button:


      This formula clears the entire collection, where we store column names and column types.

      To display items stored in the collection, we will use GalColumnsList that we created and placed on the canvas earlier in this article. Select  GalColumnsList and paste the name of the collection (ColumnsList) into the Items property of the gallery. If you set everything correctly, this is how it should work:

      SharePoint Document Library example

      Now we’ve built our user interface to configure the SharePoint library creation, next we’ll look at configuring the workflows.

      source- practical365

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Office 365

Microsoft’s Your Phone App Gets Pen Support in Phone Screen


Microsoft is rolling out an additional feature for its Your Phone app, which brings Windows 10 PCs and Android devices closer together. Though this one is limited to both Insiders and specific phones, it gives a hint of the service’s future.

Essentially, users can now in the phone screen section of the app. For the unfamiliar, phone screen mirrors your android display to your PC so that you can interact with apps without disruption. It currently works only with select Samsung Galaxy devices.

With the addition of Inking, users can draw on their laptop screen and have the results display on their phone. This could be useful if you want to utilize an Android painting app on PC or handwrite notes. Full pressure sensitivity is supported.

The news was shared by senior program manager Analy Diaz on Twitter, who also shared an image of it in action. She noted that Your Phone supports pressure, the app will have to support it too.

source- windbuzzer

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Office 365

How Microsoft is Using Fluent Design to Redefine the Mobile User Experience


When we think of Microsoft in the mobile space, two images come to mind. One is of a leading app developer with services available across platforms. The other is as a failure who could not get its Windows Phone idea off the ground and stumbled in the mobile hardware market.

What’s interesting about Microsoft’s misses in mobile is the company has had some good ideas. Redmond also had huge ambition. Certainly, when Windows Phone arrived a decade ago, the company promised it would transform mobile. This was the platform, Microsoft said, that would be the design backbone for the industry.

The eye-catching Metro tile-based user interface looked good and was functional. Delving deeper into the experience, Microsoft wanted apps to integrate with each other to allow content to be one across a device.

Of course, we know that those aspirations for Windows Phone mostly fell apart. Still, Microsoft’s ambition to define the mobile user experience has never gone away. Perhaps now those ambitions are more focused on individual apps for the time being, but they’re there.

Fluent Design

A hint of Microsoft’s plans to pave the way for a new mobile user experience can be seen in Fluent Design. Yes, this is the Windows 10 aesthetic that Microsoft has since rolled out to many of its services, whatever platform they may be on. For example, the company’s mobile Office apps display Fluent Design on Android and iOS.

These apps, with Fluent Design underpinning the experience, are focused on simplifying use and to make productivity more efficient. In a piece with The Verge, the company discussed how Fluent Design is spearheading a new era where Microsoft can influence mobile UI design.

“When we look at the mobile market, we feel like no one has done an amazing job of nailing productivity on phones across voice and visual systems in a sort of micro tasking kind of way,” explains Jon Friedman, corporate vice president of design and research at Microsoft. “We feel like it’s our birth right and duty to help people in the world accomplish their goals, so that’s why we’ve been super focused on this.”

According to Friedman, Microsoft has researched how people use their phones across the globe. Gathering a 40-strong design team, he says the company is “rethinking” how mobile productivity should look and feel. “Not just the apps themselves, but how they all connect together and work together; and to build a common design system to extend Fluent to be a truly mobile-first design system.”

Building Unity

Uniformity is the core of the new experience, with apps such as OneDrive, Excel, Word, PowerPoint, Outlook all carrying the same design elements. Yammer, Teams, and Planner will all be aboard the ride soon. These are all tied to the Office suite, but Microsoft is likely to expand to other apps and service.

“The thing we learned in all of our research is that people spend about 4 hours a day on their phone, but the average session time of doing something is between 20 and 30 seconds long,” explains.

source- windbuzzer

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Office 365

Is A Microsoft 365 Consumer Versions Arriving in Spring 2020?


Since its launch two years ago, Microsoft 365 has been a product focused on Microsoft’s enterprise customers. However, the company could now be preparing to launch a consumer-fronted version of the product bundle.

According to a report from ZDNet, a consumer-oriented Microsoft 365 is being prepared for a spring, 2020 launch.

It is worth noting that this is not the first time such information has emerged. Almost exactly a year ago, rumors appeared of Microsoft preparing a consumer variant of Microsoft 365. Perhaps the company has been working on the development of that product through 2019.

Certainly, Redmond is now making some official noise that this is the case. At the Credit Suisse Annual Technology, Media & Telecom Conference the week Microsoft’s Rajesh Jha suggested it was in the company’s list of goals to offer Microsoft 365 to consumers.

While Jha stopped short of any official confirmation, his comments are certainly interesting.

New Version

In its current business guise, Microsoft 365 bundles several commercial services into a subscription service. Included in the package are Windows 10, Office 365, and Enterprise Mobility + Security.

A consumer version would likely include Outlook Mobile, Office 365, Skype, and other services. Windows 10 will not be included as most people buying a consumer package would already have the latest version of the platform on their PC.

ZDNet suggests Microsoft will also add a password manager and its rumored “Teams for Life” applications.

Whereas the normal Microsoft Teams is focused on enterprise use, “For Life” will be for personal users. It will be for family and friends, suggesting it will be a consumer-facing communication and collaboration tool.

source- windbuzzer

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Microsoft TeamsOffice 365

Microsoft and KPMG Announce $5bn Multi-Year Cloud Partnership


Microsoft has announced a cloud partnership with a leading professional services company. In a blog post, Redmond revealed KPMG will leverage Microsoft technology to accelerate its digital transformation.

KPMG is a provider of Tax, Audit, and Advisory services globally and will roll out Dynamics 365 and Microsoft 365 to member organizations and clients.

Both tools will be the collaboration and productivity suite of choice for KPMG’s 207,000 employees in 153 countries.

Furthermore, the company will also embrace Microsoft’s Azure and Azure AI services as a preferred cloud partner. Specifically, Azure will spearhead KPMG’s upcoming global cloud platform.

All aspects of the partnership are based on a five-year agreement.

Highlights of the Collaboration

  • “The strong portfolio of KPMG and Microsoft alliance offerings can help address these challenges more quickly by building applications on demand, automating manual processes, and continuously analyzing information to minimize the risk of errors and increase the ability to make smart decisions.
  • Through a jointly funded incubator, KPMG and Microsoft are co-developing a robust portfolio of solutions and managed services in the areas of cloud business transformation, intelligent business applications and smart workplace solutions.
  •  Based on Microsoft Azure, KPMG Clara is an automated, agile, intelligent and scalable platform that allows KPMG professionals to work smarter, bringing powerful data and analytics capabilities into one interface, while allowing clients to interact on a real-time basis with the audit process.
  • KPMG Clara will integrate with Microsoft Teams, providing a platform for audit professionals to centrally manage and securely share audit files, track audit-related activities, and communicate using chat, voice and video meetings. This helps simplify the auditors’ workflow, enabling them to stay in sync throughout the entire process and drive continuous communication with the client.
  • Through its common, global cloud platform, KPMG will create a set of cloud-based capabilities ranging from hosting infrastructure based on Microsoft Azure to more than 50 advanced solutions, such as AI, cyber and robotic process automation (RPA).”

“Together with KPMG, we’re accelerating digital transformation across industries by bringing the latest advances in cloud, AI and security to highly regulated workloads in tax, audit and advisory,” said Satya Nadella, CEO, Microsoft.

source- windbuzzer

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Office 365

Exciting Announcement: The office 365 Podcast is coming!

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Microsoft wasn’t the only one making exciting announcements at Ignite this year. Our Chief Editors, MVPs Steve Goodman and Sigi Jagott, introduced our all-new ‘The Practical 365 Podcast’ which is launching on Tuesday 26th November.

What can you expect from The office 365 Podcast?

The office 365 Podcast will bring you all the latest and greatest in Microsoft 365 news and updates. Each episode, our hosts Steve and Sigi will deliberate the top tech headlines from that week and inform you of any updates that could impact your daily roles.

In true Practical spirit, both MVPs will be commenting on real-world examples gained from on-the-ground experience within different areas of the Microsoft 365 ecosystem.

Where can you tune in?

A new Podcast page on our website, where we will upload a new episode every Friday. You can also catch up with what happened on the weekly podcast on our blog, YouTube channel, Spotify and SoundCloud.

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